Position Summary

The Maintenance PM Scheduler is responsible for planning, scheduling, coordinating, and monitoring preventive, predictive, and corrective maintenance activities to ensure maximum equipment reliability, asset performance, and operational efficiency. This position works closely with maintenance technicians, operations personnel, vendors, and management to develop and maintain effective maintenance schedules while minimizing downtime and optimizing labor and material resources.

The PM Scheduler utilizes a Computerized Maintenance Management System (CMMS) to manage work orders, maintenance plans, equipment histories, and resource allocation. The role is critical in driving maintenance excellence, regulatory compliance, safety performance, and asset reliability.

Key Responsibilities

Maintenance Planning & Scheduling

• Develop, maintain, and optimize preventive maintenance schedules for all facility and production assets using current CMMS systems.
• Create weekly, monthly, quarterly, and annual maintenance schedules based on asset criticality and operational requirements.
• Coordinate maintenance activities to minimize disruptions to production and facility operations.
• Review maintenance work requests and determine scheduling priorities.
• Schedule labor resources, contractors, tools, and equipment required to execute maintenance work.
• Ensure maintenance work orders are properly planned before scheduling.
• Balance planned maintenance activities with emergency and reactive maintenance requirements.
• Manage maintenance backlog and prioritize work based on risk, safety, reliability, and business impact.

CMMS Administration

• Maintain accurate asset records, PM procedures, labor hours, equipment histories, and maintenance documentation.
• Generate and release preventive maintenance work orders through the CMMS.
• Update maintenance schedules and work order statuses.
• Monitor completion rates and ensure work orders are closed accurately and promptly.
• Support CMMS data integrity initiatives and continuous process improvements.
• Develop reports and dashboards to monitor maintenance performance.

Preventive & Predictive Maintenance Coordination

• Coordinate preventive and predictive maintenance programs.
• Ensure PM activities are completed according to established frequencies and procedures.
• Review PM effectiveness and recommend adjustments based on equipment performance and failure history.
• Partner with reliability and engineering teams to improve maintenance strategies.
• Assist in implementing condition-based and reliability-centered maintenance practices.

Resource Management

• Coordinate workforce schedules with maintenance supervisors and operations personnel.
• Ensure required parts, consumables, tools, permits, and documentation is available before work execution.
• Work closely with procurement and inventory personnel to secure materials in advance of scheduled work.
• Monitor labor utilization and productivity metrics.
• Coordinate external contractors and service providers as required.
• Any other duties assigned per the Maintenance Manager.

Compliance & Safety

• Ensure maintenance activities comply with OSHA, environmental, safety, and company standards.
• Verify work is scheduled in accordance with lockout/tagout (LOTO), confined space, and permit requirements.
• Maintain documentation required for audits, inspections, and regulatory compliance.
• Promote safe maintenance practices and adherence to company policies.

Reporting & Performance Monitoring

• Generate and analyze maintenance KPIs, including:
• PM compliance
• Schedule compliance
• Maintenance backlog
• Equipment downtime
• Mean Time Between Failure (MTBF)
• Mean Time to Repair (MTTR)
• Work order completion rates
• Labor utilization
• Provide management with regular reports and recommendations.
• Identify trends and opportunities for continuous improvement.

Continuous Improvement

• Participate in reliability and maintenance improvement initiatives.
• Support Lean Manufacturing, TPM (Total Productive Maintenance), and Continuous Improvement programs.
• Help identify chronic equipment issues and recommend corrective actions.
• Assist in developing standardized work processes and maintenance best practices.
• Help us to optimize our Maintenance crib and the process of ordering/distribution of parts

Required Qualifications

Education

• High School Diploma or GED required.
• Associate's degree in Maintenance Technology, Industrial Technology, Engineering, Facilities Management, Business Administration, or related field preferred.

Experience

• 3–5 years of maintenance, facilities, manufacturing, or industrial experience required.
• 2+ years of planning, scheduling, or CMMS experience preferred.
• Experience working in manufacturing, production, distribution, healthcare, utilities, facility management, or industrial environments preferred.

Technical Skills

• Proficiency with CMMS systems such as:
• Strong knowledge of preventive and predictive maintenance programs.
• Advanced Microsoft Excel skills.
• Proficiency with Microsoft Office Suite.
• Ability to analyze maintenance data and performance metrics.

Knowledge, Skills, and Abilities

Knowledge of:

• Preventive maintenance principles
• Predictive maintenance methodologies
• Asset management systems
• Maintenance planning and scheduling practices
• Industrial equipment and facility systems
• Inventory and spare parts management
• OSHA and workplace safety requirements

Skills:

• Organizational and time management
• Planning and scheduling
• Data analysis and reporting
• Resource coordination
• Problem solving
• Effective communication
• Prioritization and decision-making
• Attention to detail

Abilities:

• Manage multiple priorities simultaneously.
• Interpret technical manuals, drawings, and maintenance procedures.
• Build collaborative relationships across departments.
• Deliver results in a fast-paced environment.
• Work independently with minimal supervision.
• Maintain accurate records and documentation.

Physical Requirements

• Ability to walk through manufacturing plants, warehouses, or facilities.
• Ability to occasionally climb stairs and ladders.
• Ability to work in office and industrial environments.
• Ability to sit, stand, and use computer equipment for extended periods.
• Ability to wear required personal protective equipment (PPE).

Key Performance Indicators (KPIs)

The Maintenance PM Scheduler will be evaluated on:

• PM Completion Rate
• Schedule Compliance
• Reduction in reactive maintenance work
• Maintenance backlog management
• Equipment uptime improvements
• Work order data accuracy
• Inventory readiness for scheduled work
• Labor utilization efficiency
• Safety and compliance performance

Preferred Certifications

• Certified Maintenance & Reliability Professional (CMRP)
• Certified Maintenance Manager (CMM)
• Certified Reliability Leader (CRL)
• OSHA Safety Training

Work Environment

This position operates in a combination of office, manufacturing, warehouse, healthcare, commercial, or industrial settings. Frequent interaction with maintenance personnel, operations teams, contractors, and vendors is required. The role may occasionally require flexibility in working hours to support scheduled shutdowns, emergencies, or critical maintenance activities.

Position Objective

The primary objective of the Maintenance PM Scheduler is to ensure maintenance work is proactively planned, properly resourced, efficiently scheduled, and successfully executed to maximize equipment reliability, support operational goals, reduce downtime, improve safety, and optimize maintenance costs.

Qualifications

Education

• High School Diploma or GED required.
• Associate's degree in Maintenance Technology, Industrial Technology, Engineering, Facilities Management, Business Administration, or related field preferred.

Experience

• 3–5 years of maintenance, facilities, manufacturing, or industrial experience required.
• 2+ years of planning, scheduling, or CMMS experience preferred.
• Experience working in manufacturing, production, distribution, healthcare, utilities, facility management, or industrial environments preferred.

Technical Skills

• Proficiency with CMMS systems such as:
• Strong knowledge of preventive and predictive maintenance programs.
• Advanced Microsoft Excel skills.
• Proficiency with Microsoft Office Suite.
• Ability to analyze maintenance data and performance metrics.

 STRATTEC SECURITY CORPORATION is an equal opportunity employer and practices affirmative action to recruit, hire, train, upgrade, transfer and promote persons in all job titles without regard to race, color, creed, religion, sex, age, national origin, disability or protected veteran status.