Strattec Security Corp.

  • Administrative Assistant 3

    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    2018-3419
    City
    Auburn Hills-SPA
    Shift
    First
  • Responsibilities

    SUMMARY

    Supports members of Executive Leadership group with confidential administrative support activities and project related work with minimal direction.  Secondary responsibility to the STRATteam.

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

     

    Supports Vice-President of Global Sales and Access Control Products

    Coordinate Sales input to requests for information

    • Annual Report and other Corporate Report input
    • Quarterly Quote Review
    • 5 and 10 Year Customer Strategy Updates

    Maintain Regular Trackers

    • Acquisition Plan (Sales Plan)
      • Consolidate input from Sales Team
      • Wins/ Losses/Opportunities Reports
      • Actual to Goal Report
    • Program Planning Charts
    • Timetracker
      • Update as needed (new projects/ new employees/ delete old, etc)
      • Run various reports
        • Engineering time tracker
        • Track Purchase orders for all time billbacks
    • Vacation Tracker
      • Update as needed to accommodate new employees and delete others

    Assist engineering team with miscellaneous assignments

    • Assist with organizing Tech Show information / parts / logistics as needed

    General Support Activities

    • Provide presentation for Monthly All Team Meeting
    • Plan & Coordinate Auburn Hills Team Building events
    • Plan & Coordinate Annual Milestone Anniversary celebration
    • Assist in SSC Board of Director write up
    • Develop presentations for special topics as requested
    • Coordinate SSC input to VAST requests for information re: Sales Plan
      • Merge Forecast Database with AP
      • Provide sales by product, customer and region
    • Assist with Auburn Hills team events/presentations
    • Organize events as requested
      • (Customer events, tickets, gifts, advertisements)
      • Training – Quality Risk, Internal Auditor, etc.
    • Update company overview & keep updated
    • Develop and keep organization charts up to date
    • Assist AH Team members with VISA or passport application process
    • Participate in AH Chamber of Commerce events
    • Update Lobby Presentation as needed
    • Provide input to Website updates / Prepare suggestions for improvements
    • Support other admins as needed

    Additional General Activities

    • Uses word processing, spreadsheet and database software to support the functional area to produce letters, source documents, reports and presentations of confidential and non-confidential natures.
    • Performs work requiring judgement and office knowledge in such matters as routing of mail and telephone calls, scheduling appointments, and maintaining functional file systems.
    • Handles confidential data and information.
    • Screens mail, handles telephone calls from customers or vendors, sets up files and records and     prepares reports.
    • May be responsible for special projects with minimal supervision.
    • Plans and/or schedules and coordinates special events, guest lunches, meetings and other special functions as required (both in-house and outside functions).
    • May handle routine administrative details to support executive.
    • May compose correspondence of a routine nature.
    • Gives work direction to others.
    • Interfaces and coordinates meetings with all executive leaders.  Maintains confidential informational files.

     

    Qualifications

    Qualifications:

    • Organizational skills
    • Strong Knowledge of Powerpoint, Word, Excel required
    • Ability to interact with a wide variety of people
    • Ability to work independently
    • Ability to calculate figures and amounts such as proportions and percentages

     

    EDUCATION & EXPERIENCE:

    • Associate degree in administration or equivalent experience required
    • Bachelor’s degree or equivalent experience preferred
    • Previous Administrative experience in a “multiple manager” environment preferred.
    • Organizational skills
    • Advanced knowledge of Powerpoint, Word, Excel required.
    • Ability to interact and communicate with a wide variety of people
    • Ability to work independently
    • Experience with international travel planning

      

    CERTIFICATES, LICENSES, REGISTRATIONS

    • Must be proficient in MS-Word, Excel, Power Point and possess some database experience.

     STRATTEC SECURITY CORPORATION is an equal opportunity employer and practices affirmative action to recruit, hire, train, upgrade, transfer and promote persons in all job titles without regard to race, color, creed, religion, sex, age, national origin, disability or protected veteran status.

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